Accounting & HR Administrator
Location: McMinnville Area, OR
Pay: $33.00 - $35.00 per hour

We are seeking an experienced accounting professional to oversee day-to-day bookkeeping, payroll, accounts payable, HR administration, and financial reporting for a growing project-based business. This position requires someone who is highly organized, detail-oriented, and comfortable managing a variety of accounting and administrative responsibilities independently.

Key Responsibilities

Accounting & Accounts Payable

• Enter vendor invoices into QuickBooks and maintain supporting documentation.
• Assign project codes and expense categories for job cost tracking.
• Enter and track customer invoices and payments.
• Process and maintain company credit card transactions.
• Maintain accurate vendor records and chart of accounts.
• Organize and maintain electronic accounting files and records.
• Document and maintain accounting procedures.

Payroll & Benefits

• Process semi-monthly payroll, including overtime calculations and PTO tracking.
• Submit payroll tax payments and related reporting.
• Process employee reimbursements.
• Administer and track employee 401(k) contributions and related documentation.
• Maintain payroll and employee compensation records.

Vendor & Subcontractor Management

• Process vendor payments in accordance with payment terms.
• Verify subcontractor invoicing and process payments.
• Maintain subcontractor documentation, including W-9 records.
• Prepare 1099 information and support certified payroll requirements as needed.

Financial Reporting

• Prepare monthly Profit & Loss and Balance Sheet reports.
• Complete monthly bank, credit card, and account reconciliations.
• Assist with year-end accounting activities.
• Monitor payroll tax reporting and resolve discrepancies.

Human Resources Administration

• Maintain employee personnel files.
• Process new hire paperwork and onboarding documentation.
• Track employee benefits and compensation information.
• Maintain employment-related records and documentation.

Compliance & Annual Responsibilities

• Track and renew required business licenses.
• Assist with annual workers' compensation audits.
• Support retirement plan reporting and documentation.
• Maintain accounting and operational procedure manuals.

Qualifications

• 3+ years of full-charge bookkeeping or accounting experience.
• Strong QuickBooks experience required.
• Experience processing payroll and managing benefits administration.
• Knowledge of accounts payable, reconciliations, and financial reporting.
• Experience in construction, manufacturing, project-based, or contractor environments is a plus.
• Strong attention to detail and organizational skills.
• Ability to work independently and manage multiple priorities.